Bring in what happened
Invoice files, Toast sales exports, and cocktail recipes arrive as traceable import runs—not mystery rows in a spreadsheet.
Bars BookkeeperKnow what the bar needs.
Before the rush does.
Bars Bookkeeper connects on-hand counts, staff requests, invoices, sales exports, and recipes—then turns them into explainable stock signals and vendor-ready orders.
Developed by Théo Pasquier, with bar teams.
Inventory / Current countsProduct interface · Sample data
One weekly operating loop
- Invoices
- Toast sales
- Staff requests
- On-hand counts
- Orders
The working week
From scattered signals
to one manager decision.
No black box and no “set it and forget it” promise. Each step stays visible, from the source file to the final supplier handoff.
Source · File · Rows · Status
Add what the floor knows
Staff flag the lime juice, bitters, mint, or anything else running short. Managers get the item, quantity, requester, and time.
See the recommendation
Current stock, consumption, shrink, and PAR references become a suggested order date, target coverage, and purchase amount.
Review the vendor handoff
Orders stay grouped by supplier with line-item counts, total units, delivery timing, and a visible draft or sent state.
01 / The floor signal
A shortage becomes a request.
Not a group-chat message.
Someone behind the bar can flag exactly what is needed. The manager sees the quantity, unit, requester, and time—and can accept or deny it without losing the context.
Lime Juice3 bottlesJordanJust now
Requests / Pending reviewProduct interface · Sample data
Prediction / Orange JuiceProduct interface · Sample data
02 / The recommendation
A prediction with
the math attached.
The recommendation is inspectable. Managers can see what is low, the current stock, the suggested order date, the amount to buy, the PAR source, and the expected delivery date.
- On hand
- 2 bottles
- Suggested order
- 12 bottles
- Target coverage
- 14 days
- PAR source
- Blended
03 / The paper trail
Every input in.
Every handoff accounted for.
The source data and the resulting vendor work remain easy to inspect. That makes the weekly order easier to review—and easier to explain later.
Imports
Know what ran and what needs review.
Invoice rows can be complete while the Toast export is still processing and a recipe file needs attention.
Data import / Recent runsSample data
Orders
See the vendor, volume, timing, and state.
Draft and sent orders stay distinct, with delivery expectations and a clear record of the supplier handoff.
Orders / Vendor handoffSample data
Built for review
The context stays
with the decision.
Evidence
Source, filename, row count, upload time, and processing status.
Rationale
Current stock, weekly PAR, target coverage, purchase amount, and PAR source.
Accountability
Requester, manager action, vendor, delivery timing, and draft or sent state.
Now officially open source
Built in the open.
Ready to improve together.
Bars Bookkeeper is now open source so operators and developers can inspect how recommendations are made, adapt the workflow to real venues, and improve it without handing their inventory data to a black box.
Explore the Version 3 inventory engine, forecasting, audit trail, and operational tooling on GitHub. The repository includes setup, architecture, security, and contribution guides.
View on GitHub MIT licensed · Contributions welcome